How to Submit Your Captain’s License Application Packet

Avoiding Common Mistakes in Your Captain’s License Application Submission

You are so close to having your captain's license in hand 🥳

Where do I send my forms into?  

As of August 12, 2024, the National Maritime Center has centralized its application submission process. They have moved away from individual Regional Exam Centers (RECs) and to a single inbox for submissions of certain merchant mariner credentials (MMC).

Below you will find instructions on where to email your completed application to...

Merchant Mariner Credentials (MMC) 

• Email your application to MMCApplications@uscg.mil (EXCEPT for CG-719K, see below)
• Only submit complete application packages via email

Medical Certificate (CG-719K) 

• The MMC and Medical Certificate are processed separately 
• Email your CG-719K to MEDAIP@uscg.mil
• Do not include CG-719P (drug testing form) in this submission; it will be included in the MMC PDF packet 

If you are mailing it, remember to include a return address on the envelope just in case there’s a problem with the mail. If you’re sending original or certified copies of documents, it’s highly recommended that you use certified mail or another mail service that provides tracking capabilities. Originals will be returned to you after verification. 

How do I email my application packet?

There are some general rules to follow when e-submitting your application packet:  

• E-mail only complete application packages 
• The subject line of your e-mail must be LAST NAME_FIRST NAME_MARINER REFERENCE NUMBER
  • If this is your first application with the Coast Guard, you will not have a reference number 
• Attach a complete application in .pdf format not to exceed 35 MB
  • PDF file names should follow this format: LAST NAME_FIRST NAME_REFERENCE NUMBER (if available) 
    • Example: SMITH_JOHN_1234567 
  • Other formats, including .jpegs, .pngs, and links to .pdfs will not be accepted 
• Please use the minimum number of emails to send your application and attachments
  
  

NMC Announcement: Processing Time Update 08/23/21

What if I do not have e-mail? Can I apply by fax or mail?

You can submit via fax or mail, but the processing time will be longer because your documents must be scanned. Depending on what you are looking to fax will impact which number you fax it to; read over this document to ensure you send it to the correct location. 

If you wish to mail in your application, please contact the Coast Guard. 

How will I know if the Coast Guard has received my application by mail or fax?  

Please allow 1 week for USPS delivery and 3 days for faxed applications. Then, contact the NMC Customer Service Center at (888) 427-5662 for confirmation of receipt.

Typically, you will receive an email containing a tracking number that allows you to monitor the status of your application.

Can I handwrite my application forms?

Handwritten forms are acceptable, as long as it can be read and understood by the NMC staff. Your full name and contact information are critical. This will allow them to reach you if any item needs correction. 

What causes the most delays once submitting my application packet to the Coast Guard?

Coast Guard statistics indicate that most delays in the licensing process are due to mistakes or oversights in the preparation of the application paperwork. 

If you submit an incomplete application (719B or 719K), you will either receive an awaiting information (AI) letter or the application will be returned to you, and YOUR CREDENTIAL WILL BE DELAYED!

How long until I get issued my captain’s license from initial submission?  

The turnaround time depends on the license you are applying for. For original captain’s license applications, it normally takes between 4 to 6 weeks to be issued a license. The National Maritime Center is advising applicants to submit up to 90 days in advance. 

How can I track the status of my captain’s license application?  

The Coast Guard website has a Merchant Mariner Application Status form on their website, which you can use to check the status of your captain’s license application. 

What are some preparation tips for submitting my complete application packet?  

Follow these general preparation guidelines and information:  

• Fillable forms and instructional videos are available on the National Maritime Center’s website or under the Resources tab on our website
• The preferred method for submission is via email, as recommended by the National Maritime Center
  • If mailing your application packet, ensure it is sent using a trackable method
• Copies of all forms may be submitted; however, retain the originals for your records or in case the Coast Guard requests them
• Merchant Mariner applications may be audited and verified by the Coast Guard during the evaluation process

How can I contact the National Maritime Center if I have questions about submission?  

Questions regarding the submission process should be directed to the Customer Service Center at 1-888- IASKNMC (427-5662) or via the live chat option on the NMC website.